GDPR notice.

The Hive Community Centre, Bath Road Peasedown St John, Bath BA2 8DH


Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).


Who are we? 
The Hive Community Centre operates under the charitable umbrella of St John’s Church, Peasedown St John Charity number 1154122. It operates separately from St John’s being a community project managed by all churches in Peasedown St John and other members of the community.


Information you give us
This is information about you that you give us by filling in forms on our web site www.thehivepsj.org  or by corresponding with us by phone, e-mail or otherwise. The information you give us may include your name, address, e-mail address and phone number.


How do we process your personal data?
The Hive Community Centre complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: -

  • To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution; 

  • To administer membership records; 

  • To fundraise and promote the interests of the charity; 

  • To manage our employees and volunteers; 

  • To maintain our own accounts and records (including the processing of gift aid);

  • To inform you of news, events, activities and services running at The Hive Community Centre


What is the legal basis for processing your personal data?
Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and keep you informed about diocesan events.

  • Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;

  • Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: -

    • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and 

    • there is no disclosure to a third party without consent. 


Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared amongst employees and the Management Committee of The Hive Community Centre in order to carry out the work of The Hive Community Centre. We will only share your data with third parties outside of The Hive Project with your consent, or where required to do so by law.


How long do we keep your personal data?
For hire contacts we keep your data for up to 6 years after the calendar year to which it relates and longer than that if you are still a hirer of The Hive and its facilities.    

For volunteers we keep your data for as long as you are associated with The Hive

For newsletters and marketing, we will keep your data until you unsubscribe from our mailing lists.  

We will review our data annually and erase any records that are known to be no longer relevant to the work of The Hive Community Centre.          


Your rights and your personal data  
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

  • The right to request a copy of your personal data which The Hive Community Centre holds for you

  • The right to request that The Hive Community Centre corrects any personal data if it is found to be inaccurate or out of date;  

  • The right to request your personal data is erased where it is no longer necessary for The Hive Community Centre to retain such data;

  • The right to withdraw your consent to the processing at any time

  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability) (where applicable)

  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;

  • The right to object to the processing of personal data, (where applicable)

  • The right to lodge a complaint with the Information Commissioners Office.


Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
1. Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means.
2. Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics.

 

Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the The Hive Community Centre Manager 07947 008042 or email info@thehivepsj.org  


You can contact the Information Commissioners Office